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Pilgrims' Way Primary School Admissions Arrangements

Choosing the right school for your child can be a daunting prospect. Pilgrims’ Way is a growing school close to local Secondary Schools. Children are admitted according to the Kent County Council Admission Procedure. If you are wondering if Pilgrims’ Way School is right for your child, the best way to find out is to come and visit us.

Please telephone the School Office on 01227 760084, or email for a convenient appointment.

Children are able to come to school at the beginning of the school year in which they are 5 years of age. Special arrangements are made to ease their start in school. These are publicised at the Year R parents meeting in the Summer term prior to school entry. 

As Pilgrims' Way Primary School is an increasingly popular school looking to expand, we are currently offering places in all year groups. Please contact the school office directly for further information.

We also admit children from the age of three to our nursery which has a capacity of up to 52 children.

Admissions Criteria 2020 - 2021

Before the application of oversubscription criteria, children with a statement of special educational need or Education (SSEN), Health and Care Plan (EHCP) which names the school will be admitted. As a result of this, the published admissions number will be reduced accordingly.

Students will be admitted to the Reception Class before their fifth birthday. Usually, children will enter the Reception Class at the start of the academic year (September 2020 – August 2021) that they have their fifth birthday.

The published admission number of admissions for year commencing September 2020 will be 45 pupils

In the event of over subscription, the following criteria apply in the following order of priority:

1. Children in Local Authority Care – A 'looked after child' or a child who was previously looked after but immediately after being looked after became subject to an adoption, child arrangements, or special guardianship order71. A looked after child is a child who is (a) in the care of a local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions (see the definition in Section 22(1) of the Children Act 1989).

2. A brother or sister attending Pilgrims’ Way Primary School when the child starts. In this context, ‘brother or sister’, means a child who lives as a brother or sister in the same house, including natural brothers and sisters, adopted siblings, stepbrothers and sisters and foster brothers and sisters.

3. Health and Special Access Reasons – medical, health, social and special access reasons will be applied in accordance with the school’s legal obligations, in particular those under the Equality Act 2010. Priority will be given to those children whose mental or physical impairment means they have a demonstrable and significant need to attend Pilgrims’ Way Primary School. Equally this priority will apply to children whose parents’/guardians’ physical or mental health or social needs mean that they have a demonstrable and significant need to attend this particular school. Such claims will need to be supported by written evidence from a suitably qualified medical or other practitioner who can demonstrate a special connection between these needs and Pilgrims’ Way Primary School.

4. Nearness of children's homes to school – we use the distance between the child’s permanent home address and the school, measured in a straight line using the National Land and Property Gazetteer (NLPG) address point. Distances are measured from a point defined as within the child’s home to a point defined as within the school as specified by NLPG. The same address point on the school site is used for everybody.

5. The tie-breaker for all arrangements will be distance. In a tie breaker situation the proximity of an applicant’s home to the school will be the decider. If in the event that more than one applicant lives the same distance from home to the academy (as measured by the local authority), then a random selection will be applied and independently supervised.

Applications for entrance into Pilgrims’ Way Primary School should be made through Kent Primary Admissions Scheme. You will be required to complete the Reception Common Application Form (RCAF) either online through the KCC website or by completing a paper form available from October 2019 at Kent primary schools or the Local Authority Admissions Office. The application process will open in early November.

Late applications will be placed on a waiting list and places allocated based on the above criteria.

After a place has been offered, the school reserves the right to withdraw the place in the following circumstances:

  • When a parent has failed to respond to an offer within a reasonable time.
  • When a parent has failed to notify the academy of important changes to the application information.
  • The admission authority offered the place on the basis of a fraudulent or intentionally misleading application from a parent.

If you have not been offered a place you can request to be placed on the school’s waiting list. The school’s waiting list will be re-ranked, in line with the published oversubscription criteria, every time a child is added.

Parents of Reception age children have the right of deferment of entry or to take the place up part-time, until the term in which the child reaches compulsory school age. Parents should contact the headteacher to discuss a request to take up a place part-time or for a deferment.

Parents are entitled to request admission outside of the normal age group. If this is the case they must state this clearly at point of application. Parents should contact the headteacher to discuss and submit a request for admission out of the normal age group, but should continue to make an application for their child’s normal age group at the usual time. The decision on their request will be made prior to any offers of admission. If a request is agreed, the application for admission to their normal age group will be withdrawn and a new application must be made the following year.

When and how to apply

If your child was born between 1st September 2015 and 31st August 2016, you should be applying for a place in a Reception class in September 2020.

Legally a child reaches compulsory school age in the term following their fifth birthday; County policy is to encourage parents to enrol their children in Reception classes before this deadline.

Application forms are available from the school office. The closing date for applications in reception is usually in the January- with the child starting in the following September.

Children are admitted according to the Kent County Council Admission Procedure. Information can be found online at

Visiting the school

In the Summer term before your child starts school, an invitation will be sent out for you and your child to attend a series of ‘Pre-school Club’ meetings. This will enable your child to become familiar with coming into school and for both of you to meet his/her new teacher.

Once a place has been offered and accepted you and your child will be invited to visit the school on several occasions, both in school time and after school, to help integrate your child and ensure that their first day goes smoothly. Parents wishing to appeal against an admission decision should write to the Area Education Office.

Starting School

Reception children attend school initially on a part time basis and then move to full time following discussions between parents and the class teacher. The school day begins at 8:50am and ends at 3:00pm.

Changing Schools

If you wish to apply for a place for an older child at Pilgrims’ Way Primary School the criteria set out above still apply. Please contact the school office on 01227 760084 to arrange an appointment.

Transfer of pupils to Secondary Education

There is a meeting for Year 6 parents in the Autumn term to explain the procedure for entry to Secondary education. In the Summer term Year 7 tutors from the local Secondary schools come into school to meet their new children and liaise with year 6 teachers. There is also an opportunity for children to visit their new Secondary Schools in July.

Many of the secondary schools in our area have their own entrance tests or have specific criteria for admission, details of which can be obtained direct from the schools concerned.

Useful information to help you

More information can be found on the Kent County Council webiste on the link below: